Operations Manager (4-month contract)
London (with US support)venturethree is an independent global brand company, imagining new futures and making them real using the power of brand. We are based in London and the US, and we’re looking for an Operations Manager to join our team on a 4-month contract. This is a pivotal role ensuring our studio runs effectively, projects are resourced smoothly, teams are well-supported, and our world-class creative standards are maintained. Our ideal candidate will be highly organised, proactive, and able to build strong relationships with our team, pool of freelancers, and suppliers.
Role
Host weekly resourcing sessions and flag over or under capacity issues
Anticipate resourcing needs based on pipeline, team holidays, upcoming briefs and live project requirements
- Make enquires on freelance availability and keep the project management team updated
Maintain and update our resourcing software daily to reflect ever changing workflows and client needs
- Check timesheets for the week beforehand and ask people to log their time accordingly
- Make sure all freelancers are under contract, with the necessary self-employment checks completed
- Help onboard and offboard freelancers
- Provide administrative HR support, including managing holiday requests and entering sick days
- Open our studio each day, make sure our space is welcoming and vibrant
- Conduct studio walk-arounds and maintain a well-organised, immaculate space
- Handle the phones, welcome visitors, and provide refreshments for meetings
- Order studio supplies and manage our weekly shop
- Organise studio events such as our Christmas party, plus weekly and monthly activities to help build the culture
- Book couriers and travel, and help with associated visa applications
- Run occasional errands to keep things running smoothly
Skills
- Well-presented, punctual and professional
- A self-starter. Full of energy and drive
- A people person, someone who thrives in a team and cares about culture
- Meticulous eye for detail, able to juggle multiple priorities
- Highly organised and strong time management skills
- Quick to respond to a wide variety of requests
- Experience with US operations (freelance contracts, ID checks, etc.) would be an advantage
venturethree celebrates individuality and independence. We welcome people of all stories, backgrounds and ages and give every person an equal opportunity to develop themselves and their career. We believe everyone has a valuable contribution to make and that a diverse team pushes our work and thinking for the better.
